Each bed holds one student at a time, and every hostel charge reaches the fee account.
Hostel runs a residence from the application to the checkout: bed-by-bed allotment, mess bills with rebates for days away, outpasses, visitors, complaints, fines and deposit refunds. Room rent and mess charges land in the same fee account the parent already uses.
Block B, floor 2
From the application to the checkout, in six steps.
Each step opens the next. The bed a student is given at allotment is the same bed that carries their rent, their mess bill and their checkout.
Apply
The student applies for accommodation online.
Shortlist
Applicants ranked by the institution's own priorities, with the reasons shown.
Allot a bed
A specific bed in a specific room, approved before it becomes final.
Charges raised
Rent and the security deposit become fee bills automatically.
Daily life
Mess, outpasses, visitors, complaints and fines, all recorded.
Checkout
Dues checked, a no‑dues certificate issued, the deposit refunded.
Every part of residence life, from the room plan to the refund.
Each block below covers one part of the module. Together they keep every bed, every bill and every safety record in one place.
Applications are ranked by the institution's own priorities, and the reasons are shown.
Students apply online. The warden sees the list ranked by the weights the institution has set, such as distance from home, year and category, with the reasons beside each name. A waitlist keeps the next students in order.
- Online hostel applications by students.
- Priority ranking with the institution's own weights, with the reasons shown as chips.
- Waitlist.
Application, 2026 intake
Shortlist, Block B
The warden chooses a bed, and the allotment is approved before it becomes final.
The warden picks a specific bed in a specific room. The allotment waits for approval before it takes effect, and once it is approved, a bed can be moved only through a recorded transfer.
- Bed-level allotment: every bed is tracked separately.
- Allotment approval workflow.
- Bed transfers.
No two students can be given the same bed, and every bed is tracked on its own.
Each bed belongs to one student at a time. Rooms carry their own details, such as gender, AC or non-AC, rent and capacity, so a room is never allotted to the wrong group.
- Hostels, blocks, floors, rooms and beds.
- Room details: gender, AC or non-AC, rent and capacity.
- Each bed can belong to only one student at a time.
Floor plan, room 12
Mess bill, October
Mess bills reduce themselves for the days a student was away.
Mess bills are either a fixed amount with rebates or a charge for each day present. Rebates are worked out from the outpasses the student actually had approved, so no one pays for days away.
- Mess registration.
- Monthly mess bills: a fixed amount with rebates, or charged per day present.
- Automatic rebates for days the student was away on an approved outpass.
Outpasses record when a student went out and when they came back.
Going home or a night out needs an approved outpass. The out and return times are recorded, and a late return is tracked against the grace period set by the institution.
- Outpasses for going home or a night out, with approval and recorded out and return times.
- Late‑return tracking, with a grace period.
Outpass, Sunday
Visitor log
Every visitor is logged in and out, so the hostel always knows who is inside.
Visitors are recorded when they come in and when they leave, against the resident they came to see.
- A visitor log.
Maintenance complaints have a category and a time limit, and the student can see the progress.
A student raises a complaint in a category such as electrical, plumbing or furniture. Each category has its own time limit for a fix, and the ticket shows the status until it is closed.
- Maintenance complaints by category, with time limits for resolution.
- Fines from the institution's own fine schedule, recorded against the student.
Complaint, Electrical
Checkout
At checkout, the dues are checked, the certificate is issued and the deposit is refunded.
Before a student leaves, every outstanding charge is checked. Once the dues are clear, a no‑dues certificate is issued and the security deposit is refunded automatically.
- Checkout with a dues check.
- A no‑dues certificate.
- Automatic refund of the security deposit.
Students are safe, because the rules are signed for and complaints reach the right people.
A bed is allotted only after the student signs the anti‑ragging undertaking, where the institution requires it. Ragging complaints go to a confidential channel that reaches the committee directly, and inspections, safety checks and fire drills are logged.
- Anti‑ragging undertaking: a bed is allotted only after the student signs, where the institution requires it.
- A confidential grievance channel: ragging complaints go straight to the committee.
- Inspection register: surprise checks, safety checks and fire drills.
Safety and compliance
What sets the module apart from a register and a receipt book.
Each of these is part of the module itself.
- No double booking, ever. Each bed can belong to only one student.
- Fair mess bills. Rebates are worked out from real outpass records.
- Student safety first. The anti‑ragging undertaking, a confidential grievance channel and inspection logs.
- One payment place for parents. Hostel charges arrive in the same fee account.
Hostel is connected to the fee account and the student's record.
Every rupee the hostel raises goes through the same books as the rest of the institution.
Built for the wardens, the residents, the committee and the accounts office.
Each role sees the part of residence life that belongs to it.
Wardens and the hostel office
Manage hostels, rooms and beds, allot, approve outpasses, handle complaints and checkouts.
You want every bed filled fairly and every record kept.
Students who live in the hostel
Apply for a room, see their allotment, ask for outpasses and raise complaints.
You want a room, a clear bill and a quick fix.
The anti‑ragging committee and grievance cell
Handle confidential complaints.
You want complaints reaching you without passing through anyone else.
The accounts office
Receives rent, deposit, mess and fine charges automatically.
You want every hostel charge in the books without re-keying.
Questions people ask about the Hostel module.
What does the Hostel module cover?
It runs a residence from application to checkout: online applications, ranked shortlists, bed-level allotment, mess billing, outpasses, visitor entries, maintenance complaints, fines, inspections and deposit refunds.
Can two students be given the same bed?
No. Every bed is tracked separately, and each bed can belong to only one student at a time.
How are mess bills reduced for days away?
Rebates are worked out automatically from the student's approved outpasses, so a student who was away is not charged for those days.
Are hostel charges paid through fees?
Yes. Room rent, the security deposit, mess bills and fines become fee bills in Fee Management, so a parent pays everything in one place and it reaches the accounts.
Is there an anti‑ragging undertaking?
Where the institution requires it, a bed is allotted only after the student signs the anti‑ragging undertaking. Ragging complaints go to a confidential channel that reaches the committee directly.
How does checkout work?
Dues are checked, a no‑dues certificate is issued, and the security deposit is refunded automatically.