Home / Solutions / HR and Payroll Firms
One ERP for the HR and payroll firm: every client's payroll right the first time, each kept separate.
A firm runs payroll for its own team and for the organisations that are its clients. UIMS runs each monthly cycle on its own record, with its own approvals and bank file, so one client's pay never meets another's.
The problems this solves.
A payroll firm is checked by every client on every payday. These are the places it usually goes wrong.
- A payroll run that is checked by hand, with the difference found after the money has gone out.
- Statutory deductions that change by country and by year, applied inconsistently across the team.
- Employees who ask the same questions about leave and payslips every month, with answers that differ by who replies.
- Several clients whose payroll runs, bank files and statutory returns must never get mixed up.
- Exits that stall while departments clear the employee, and a settlement worked out late.
Your clients' payroll
One place to run the payroll of many client organisations, each kept on its own record.
- Payroll for the firm's own team and for each client organisation, run from one place.
- Each client's records, salary structures and formulas kept completely separate from every other client's.
- Each client's payroll run approved by the right person before it posts, with its own bank advice file and payslips.
- Statutory deductions and returns applied by each client's country.
Payroll
The month's pay, run in one place and approved before it posts.
- Salary structures with the organisation's own formulas.
- Monthly payroll runs in one control centre, with approvals before posting, and a month that cannot be paid twice.
- Arrears, bonus, variable pay, gratuity and end-of-service benefits.
- Loans and advances, expense and travel claims.
- Payslips, bank advice files, and automatic posting to Finance & Accounts.
- Pension and provident fund management, and labour-cost distribution across departments and projects.
Statutory compliance
Deductions and returns that follow the country's rules.
- PF, ESI, professional tax, TDS and Form 16 in India.
- Other countries through their own country packs, so the same system follows their rules.
- Statutory returns and staff returns for education regulators.
Attendance, leave and time
The time that becomes pay, kept with its audit trail.
- Biometric devices, geofenced mobile check-in and one-time-code attendance.
- Shifts, overtime, compensatory off and on-call duty, with working-time rules.
- Leave types and policies, accrual, carry-forward and encashment, and academic leave where it applies.
- Regularisation requests with an audit trail.
Employee self-service and help
Fewer questions, and answers that can be checked.
- A portal for payslips, leave, attendance, claims, tax declarations, letters and documents.
- An HR assistant that answers from the HR policies and always shows where each answer came from.
- HR letters generated from templates: offer, appointment, experience and relieving.
- An HR help desk with a knowledge base.
The employee lifecycle
From joining to exit, with each step recorded.
- Onboarding tasks, documents and probation started on joining.
- Goals, appraisals, 360-degree feedback, succession planning and promotions.
- Exits: notice periods, clearance across departments, full and final settlement, gratuity, exit interviews and rehire eligibility.
- Grievances, disciplinary actions and the POSH committee's cases.
Privacy
Salaries and records protected, and every look recorded.
- Personal data encrypted, sensitive data seen only by those who need it, and every look at a sensitive record recorded.
- Consent recorded, retention schedules, and data-subject rights.
- An AI HR assistant with transparency about how AI is used in HR decisions.
How it runs, step by step.
One payroll month, from the attendance to the bank file.
Record time
Attendance, leave and overtime are recorded through the month, with the audit trail kept.
Onboard the client
A client organisation's employees, salary structures and statutory setup are recorded on the client's own record.
Calculate
The payroll run applies salary structures, statutory deductions and arrears for the month.
Approve
The run is checked and approved by the right person before it posts. A month cannot be paid twice.
Pay
The bank advice file goes out, and payslips are published to employees.
Post
The payroll posts to Finance & Accounts, and the labour cost is distributed to departments.
Answer
Employees see their payslip in the portal, and the HR assistant answers their questions from the policy.
Who uses it.
The people in an HR and payroll team, and what each one needs from the system.
The firm's HR officers and HR admins
Keep employee records, run onboarding, handle leave, letters and exits, for the firm and its clients.
You want records right and questions answered quickly.
The payroll administrators
Run each client's month, apply statutory deductions, approve and pay.
You want every client's payroll checked before it is paid.
Managers and heads of department
Approve leave, review appraisals and plan cover.
You want to see your team's time off and your team's goals.
Employees
Check payslips, apply for leave, claim expenses and declare tax.
You want your pay and your leave, without calling HR.
Modules in this solution: HR & Payroll, Finance & Accounts, Recruitment (ATS), Legal & Compliance
Questions people ask about HR and Payroll Firms.
Can a payroll be paid twice?
No. A month can be paid only once, and the run is approved before it posts to the accounts.
Are clients' payrolls kept separate?
Yes. Each client organisation has its own record, with its own salary structures, approvals, bank advice files and payslips. One client's data is not visible to another.
Which deductions are handled?
In India, PF, ESI, professional tax, TDS and Form 16. Other countries follow their own country packs.
Where does an HR assistant's answer come from?
From the organisation's HR policies. Each answer shows the policy it came from, and AI suggests and people decide.
How are exits settled?
Clearance runs department by department, and the full and final settlement, gratuity and severance are calculated from the record.