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One ERP for the Coaching Centre, from the batch to the mock test to the fee.
Courses that run in batches, students who move between them, mock tests every week, and parents who want to know how their child is doing. UIMS runs them from one record, and can sell your courses online too.
The problems this solves.
A Coaching Centre is judged by its results, its batches and how it treats its students. These are the places where that is decided.
- Batches that fill unevenly, and students who want to move to a better batch without losing their place.
- Mock tests that must be taken, secured and marked every week, with results that tell you which questions need work.
- Fees that come in as instalments, and parents who need reminders that do not sound like a threat.
- Students who want to learn at the hour they choose, with a tutor they can trust.
Courses and batches
Courses, subjects and batches, arranged so that students can move without losing their place.
- Merit-based batch policies, and batch reshuffling when a student wants to move.
- Batch allotment by entry order or by merit, with waitlists.
- Parent links, so each family sees its child's batch and progress.
Tests and results
Mock tests and practice tests, secured and marked, with the data to improve them.
- Question banks for each subject and topic, with an approval step before a question is used.
- Mock tests from templates, with timing, sections and the monitoring level you choose.
- Automatic marking, and item analysis that shows which questions are too easy, too hard or wrong.
- Scholarships for students by score slabs, with the rules applied automatically.
Teaching
Lessons, live classes and tutoring for students who need more than the batch.
- Live classes with a shared whiteboard.
- Anytime Tutor: a student searches by subject and connects one-to-one with a vetted tutor, day or night.
- Tutors checked for identity, documents, a background check and a sample teaching video.
- AI-made lessons, notes and practice from the centre's own textbooks, approved by a teacher before any student sees them.
- A webinar wallet that earns students passes to special webinars as they reach milestones.
Fees and money
Fees that come in on time, with reminders that respect parents.
- Fee structures for each course, with instalment plans and auto-debit.
- Staged WhatsApp reminders for overdue fees, sent only to parents who have agreed to receive them.
- Discounts and refunds, each approved by a second person, and every payment posted to the accounts.
Selling courses online
Your courses can reach students who are not in the building.
- A course marketplace where single courses can be sold online.
- Subscriptions that bundle courses into monthly or yearly plans.
- Certificates on completion, with a verification link on the centre's own web address.
How it runs, step by step.
A student's course, from the first enquiry to the certificate.
Enquire and join
A lead is followed up, the student joins a batch, and the fee is set up with instalments if needed.
Learn
Lessons, live classes and practice run through the course, with the student's progress recorded.
Test
Mock tests run every week, are marked automatically, and show which questions need work.
Get help
A student who is stuck can book a tutor, and a struggling student is flagged to the teacher and the parent.
Move or stay
A student can move to a better batch under the centre's policy, without losing their place.
Complete
A certificate is issued, with a verification link, and the student can be invited back for the next course.
Who uses it.
The people in a Coaching Centre, and what each one needs from the system.
The centre director and the batch in-charge
Watch batch fill, results and fee collection.
You want to know which batch needs help before the results come out.
Faculty and teachers
Teach, run mock tests, read item analysis and answer student questions.
You want to see which questions were wrong, and why.
The fee and admissions desk
Enrol students, set up fees and send reminders.
You want fees collected on time, without awkward phone calls.
Students and parents
Join a batch, take tests, book a tutor and pay.
You want to know how you are doing, and what to do next.
Modules in this solution: Admissions, Fee Management, Student Engagement, LMS, Assessment Engine, Scholarships, Community Forum
Questions people ask about Coaching Centres.
Can a student move to a different batch?
Yes. Batch reshuffling follows the centre's merit-based policy, and the student keeps a record of the move.
How are mock tests kept secure?
Tests can run at a monitoring level you choose, from an open browser test to a locked exam computer with proctoring, and every flagged attempt is reviewed by a person.
Can students sell or buy single courses online?
Yes. A course marketplace sells single courses, and subscriptions bundle them into monthly or yearly plans.
How do tutors get checked?
Tutors are checked for identity, documents, a background check and a sample teaching video before a student can book them.