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One ERP for the practice: clients, deadlines, returns and the statements behind them.
Many clients, many filing dates, and documents that arrive late. UIMS runs the practice from one place, and produces the returns and statements from the same books the accountant works in.
The problems this solves.
A practice is a calendar and a document chase. These are the places where it usually slips.
- Dozens of clients with returns due on different dates, and nobody holding the whole calendar.
- Documents requested by email, never followed up, and found weeks late.
- Returns prepared from one spreadsheet and checked against another, with the difference found only at filing.
- Statements that must follow the framework each client's regulator requires.
Running the practice
The firm's clients, deadlines and people, in one register.
- A list of clients, with each one's returns, deadlines and status.
- A deadline board that shows what is due this week, and who is holding it.
- Document requests sent to clients, tracked until each document arrives.
- Filing runs for each return, with sign-off of returns.
- A compliance calendar of statutory due dates.
GST and TDS
Returns prepared from the books, not re-keyed.
- GST returns (GSTR-1 and 3B), with input tax matched against GSTR-2B, HSN and SAC codes, and e-invoices.
- TDS returns (26Q and 27Q), with deduction, challan tracking and Form 16A certificates.
- Other countries' taxes handled the same way: VAT in the UK and EU, and sales tax in the US.
Financial statements
The statements each client's framework requires.
- Balance sheet, income and expenditure, and receipts and payments, with schedules and notes.
- Six reporting frameworks ready: UGC uniform format, ICAI non-profit format, Schedule III, IFRS, US non-profit (ASC 958) and the UK further and higher education SORP.
- Each account mapped to a statement line, with the system suggesting the mapping and the accountant confirming it.
- Trial balance, day book, ledgers, cash and bank books, ageing and variance analysis between periods.
- PDF and Excel export, and XBRL-ready taxonomy filing.
Control and evidence
Work an auditor can trace, from the entry to the document behind it.
- Every voucher and bill with its supporting document attached.
- A permanent audit trail that shows who changed what, and when, and that can never be erased.
- Maker-checker approvals, and three-person reconciliations for control accounts.
- Bank statements imported and matched, with unusual-entry alerts.
Month-end and year-end
Closing the books the same way every time.
- A month-end close checklist with tasks, owners, due dates and sign-off.
- A year-end preview of what closing will post, carry-forward of balances and the new year opened.
- Opening balances, migration from earlier systems, and Tally export.
How it runs, step by step.
A filing year for one client, from the engagement letter to the signed return.
Engage
The client is added to the register, with its returns, deadlines and the documents it must send.
Collect
Document requests go to the client, and each one is tracked until it arrives.
Book
Entries are made, bank statements matched, and control accounts reconciled.
Prepare
Returns and statements are produced from the books, with each account mapped to its line.
Review and sign
The partner reviews, and the return is signed under the firm's sign-off rules.
File and archive
The return is filed, the calendar moves on, and the trail for the year is kept.
Who uses it.
The people in a practice, and what each one needs from the system.
Partners and the signing authority
Review, approve and sign returns and statements.
You want to sign only what is checked, and to see the trail behind it.
Articles, managers and staff accountants
Prepare entries, returns and statements, and chase documents.
You want the books and the return to agree, without re-keying.
The practice manager
Run the deadline board and the client register.
You want every deadline seen before it is missed.
Clients
Send documents and approve what needs approving.
You want a clear list of what the firm needs from you, and by when.
Modules in this solution: Finance & Accounts, Legal & Compliance
Questions people ask about CA and Audit Firms.
Does the system prepare GST and TDS returns?
Yes. GSTR-1 and 3B, the matching against GSTR-2B, TDS returns 26Q and 27Q, and Form 16A certificates are prepared from the same books.
Which financial statement frameworks are covered?
Six: the UGC uniform format, the ICAI non-profit format, Schedule III, IFRS, US non-profit (ASC 958) and the UK further and higher education SORP. The statement is produced in the framework the client needs.
Can an auditor trace a figure back to its source?
Yes. Every voucher has its supporting document attached, and a permanent audit trail shows who changed what and when.
Does the system help with sign-off?
Yes. Returns go through a filing run, and sign-off is recorded against each return.