Every employee's record, leave and salary, from the first day to the final settlement.
HR & Payroll runs the whole employee lifecycle in one system: attendance, leave, payroll with statutory compliance, appraisals, faculty workload and exits. A payroll run cannot be paid twice, and nothing reaches the accounts until it is approved.
Payroll run, October
An employee's whole working life, in six stages.
Each stage opens the next. The record that starts at joining is the same record used for pay, leave and the exit.
Join
A selected candidate arrives from Recruitment, with onboarding tasks and probation.
Attend
Attendance by biometric device, a geofenced phone check-in, or a one‑time code.
Take leave
Requested on the portal, approved by the manager, balances updated.
Get paid
Calculated, approved, posted to the accounts, with payslips and bank advice.
Grow
Goals, appraisals, training and promotion, including academic schemes.
Leave
Notice, clearance, full and final settlement, and the exit interview.
Every part of people management, from the employee record to the exit.
Each block below covers one part of the module. Together they keep one record for every person the institution employs.
New staff are onboarded with their documents, tasks and probation already in place.
A selected candidate arrives from Recruitment and the onboarding tasks start on their own. Documents, qualifications and licences are kept in a secure vault, and expiring licences raise an alert before they lapse.
- Employee master, positions, designations, departments and the organisation structure.
- A service book: every event in an employee's career.
- Dependants, qualifications and documents, in a secure document vault.
- Professional licences and certifications, with expiry alerts.
- Colleague directory.
- Job architecture, job evaluation and pay grades.
Onboarding, new teacher
Attendance, today
Attendance is recorded by the method the campus uses, and overtime is tracked against the shift.
Staff check in at a biometric device, on a phone inside the campus geofence, or with a one‑time code. Shifts, rosters and overtime are tracked, with the working-time rules the law sets.
- Biometric devices, geofenced mobile check-in and one‑time‑code attendance.
- Shifts and shift rosters, overtime, compensatory off, on-call duty.
- Working-time rules, including night-worker and young-worker rules.
- Timesheets and effort certification for research staff.
- Regularisation requests, with an audit trail.
Leave is applied for on the portal, approved by the manager, and balances update at once.
Leave types, accrual, carry-forward and encashment follow the policy. Academic leave such as sabbatical, study leave and deputation is handled the same way, and a calendar shows who is away.
- Leave types and policies, accrual, carry-forward and encashment.
- Leave travel concession.
- Academic leave: sabbatical, study leave, deputation and lien.
- A "who is away" calendar.
Leave request, casual leave
Payroll run, October
Payroll is worked out with the institution's own formulas, and it cannot be paid twice.
Salary structures follow the institution's own rules. A monthly run goes through the control centre and its approvals, and once it is approved it posts to the accounts. A month can never be paid twice.
- Salary structures with the institution's own formulas.
- Monthly payroll runs with a control centre and approvals. A month can never be paid twice.
- Arrears, bonus, variable pay, gratuity and end-of-service benefits.
- Loans and advances.
- Payslips, bank advice files and automatic posting to Finance & Accounts.
- Pension and provident fund management.
- Expense and travel claims.
- Labour-cost distribution across departments and projects.
Statutory deductions follow each country's rules, and India is one country pack among several.
PF, ESI, professional tax, TDS and Form 16 are applied in India. Other countries are set up through their own packs, so the same module serves more than one country.
- PF, ESI, professional tax, TDS and Form 16 in India.
- Other countries through their own country packs.
- Right‑to‑work checks, visa and immigration tracking, and sponsor licence duties.
- Cross-border assignments, global mobility and localisation quotas.
My payslip, October
Appraisal, this cycle
Goals, appraisals and succession are reviewed in the same record as pay.
Goals are set and appraised each cycle, with feedback from peers and, for teachers, from students. Competencies, training and succession sit beside the same record, so a promotion decision has the full picture.
- Goals, appraisal cycles, 360-degree feedback, including student feedback on teaching, calibration and improvement plans.
- Competency frameworks and skill profiles.
- Succession planning with a 9‑box grid.
- Promotions, including academic promotion schemes with scoring.
- Engagement surveys.
- Training courses mapped to skills, mandatory-training compliance and training levies.
- Compensation review cycles, market pay data and pay equity analysis.
- Total-reward statements, deferred rewards, recognition and awards.
Faculty workload, appointments and cover are planned in one place.
Each faculty member's workload is planned against their appointment, whether tenure track, visiting, adjunct, emeritus or honorary. Substitute teachers and cover are arranged from the same plan.
- Faculty workload planning.
- Academic appointments: tenure track, visiting, adjunct, emeritus and honorary.
- Substitute teachers and cover.
- Sessional and per-course teaching engagements.
- Teaching assistantships for graduate students.
- Staff returns for education regulators.
Workload, Physics
Exit, notice period 60 days
Exits are cleared, settled and recorded, with the final pay deadline in view.
Resignation, notice and the final pay deadline are tracked. Each department clears the leaver, the full and final settlement is calculated with gratuity, and the exit interview decides rehire eligibility.
- Resignation, notice period and final pay deadlines.
- Clearance across departments.
- Full and final settlement, gratuity and severance calculation.
- Service bonds.
- Collective redundancy rules.
- Exit interviews and rehire eligibility.
An employee asks a question at any hour, and the answer shows which policy it came from.
The HR assistant answers questions from the institution's HR policies, and always shows where each answer came from. Letters are generated from templates, and the help desk has a knowledge base.
- An employee portal for payslips, leave, attendance, claims, tax declarations, letters and documents.
- HR letters generated from templates: offer, appointment, experience and relieving.
- An HR help desk with a knowledge base.
- An AI HR assistant that answers from the HR policies and shows where the answer came from.
- Announcements.
HR assistant
Safety, workshop B
Safety incidents, health records and grievances are handled with the people who must see them.
Incidents and statutory safety reports are logged. Occupational health records are seen by the health officer only, and grievances, including POSH cases, are tracked through to the outcome.
- Grievances, POSH committee cases and whistleblower reports.
- Disciplinary actions.
- Occupational health records, safety incidents and statutory safety reports.
- Wellbeing programmes.
- Collective agreements with unions or staff associations.
What sets the module apart from a Corporate HR system.
Each of these is part of the module itself.
- Made for educational institutions. Faculty workload, academic promotion, sabbaticals, substitute teachers and student feedback on teaching are built in.
- Works in any country. Statutory rules come from country packs, so India is one country among several.
- Payroll you can trust. It cannot be paid twice, it is approved before it posts, and it lands straight in the accounts.
- Privacy built in. Salaries and health records are protected, and every look is recorded.
HR & Payroll is connected to the modules around it.
A selected candidate joins from hiring, and every payroll run lands in the accounts.
Built for the people who keep the staff record, pay the staff and run the campus.
Each role sees the part of the record that belongs to it.
HR officers and HR admins
Keep employee records, run onboarding, handle leave, letters and exits.
You want one record for every employee.
Payroll admins
Run monthly payroll, statutory deductions, bank advice and payslips.
You want a run that can be checked before it is paid.
Managers and heads of department
Approve leave and timesheets, review performance and plan cover.
You want approvals in one place, not in email.
Employees: teachers, faculty and staff
Use the self-service portal for payslips, leave, attendance, claims and documents.
You want your own record without asking HR.
Principals, registrars and directors
See staffing, cost and compliance.
You want the position of the staff in one view.
Health, safety and welfare officers
Handle occupational health, safety incidents and wellbeing.
You want health records seen only by you and those who need them.
Questions people ask about HR & Payroll.
What does the HR & Payroll module cover?
The complete employee lifecycle, from joining to retirement: employee records, attendance and time, leave, payroll and statutory compliance, benefits, performance, learning, faculty workload, exits, employee relations, health and safety, and self-service.
Can a month be paid twice?
No. A monthly payroll run cannot be paid twice. It is approved before it posts, and it posts straight into Finance & Accounts.
Does payroll follow the rules of each country?
Yes. Statutory deductions come from country packs. In India that covers PF, ESI, professional tax, TDS and Form 16, and other countries are set up through their own rules.
Does it handle faculty workload and academic promotion?
Yes. It covers faculty workload planning, academic appointments such as tenure track, visiting and adjunct, sabbaticals and study leave, substitute teachers, and academic promotion schemes with scoring.
Can employees check their own payslips and leave?
Yes. The employee portal shows payslips, leave balances, attendance, claims, tax declarations and HR letters. An HR assistant answers policy questions and shows where each answer came from.
How is personal and salary data protected?
Employee personal data is encrypted, consent is recorded, and sensitive data is seen only by those who need it. Every look at a record is logged, and reports keep small groups private.